Need a Commercial Services / Cleaning Services Contract in Pennsylvania? AroundWire Can Help

In Pennsylvania, contracts for commercial cleaning services typically require clear definitions of scope, frequency, and standards of work, often referencing industry benchmarks such as ISSA or APPA guidelines. Service providers must comply with state and federal labor laws, including wage, hour, and worker safety regulations (e.g., OSHA standards). Licensing is generally not mandated at the state level for janitorial services, but some municipalities (notably Philadelphia and Pittsburgh) require local business licenses or registrations. Contractors are commonly obligated to carry commercial general liability insurance (minimum $1–2 million per occurrence), workers’ compensation coverage, and sometimes bonding, especially for public or large institutional clients. Contracts often include indemnification clauses, require background checks for staff accessing sensitive facilities, and may specify use of environmentally preferred products per client or local government policies. Payment terms in Pennsylvania typically range from net 30 to net 60 days, with retainage or performance-based payments less common but possible in public sector work. Dispute resolution usually favors negotiation or mediation before litigation, with venue stipulated within Pennsylvania courts. Prevailing wage requirements may apply to public contracts under the Pennsylvania Prevailing Wage Act. Contractors should be aware of anti-indemnity statutes (42 Pa.C.S. § 8351) and include clear termination, renewal, and notice provisions to align with state contracting norms.