Need a Commercial Services / Cleaning Services Contract in West Virginia? AroundWire Can Help

In West Virginia, contracts for commercial cleaning services typically include clear scopes of work, detailed service schedules, and defined performance standards. Contractors must comply with state and local licensing requirements, including business registration with the West Virginia Secretary of State and, in some municipalities, janitorial service licensing. Background checks for employees are often required, particularly for services in schools, healthcare, or government facilities, in compliance with the West Virginia Jobs Act and relevant privacy laws. Insurance requirements are stringent: general liability (often $1 million per occurrence), workers’ compensation, and sometimes janitorial bonds are standard. Contracts usually specify prevailing wage obligations for public projects under the West Virginia Prevailing Wage Act, though this has been subject to legislative changes. Payment terms commonly range from net 30 to net 60 days, with retainage or performance-based payments for larger contracts. Risk allocation clauses address property damage, theft, and indemnification. Dispute resolution often favors negotiation or mediation before litigation, and contracts may require adherence to West Virginia law and venue. Contractors should be aware of the state’s prompt payment statutes and retain thorough documentation for audit purposes, as public contracts are subject to oversight by the West Virginia State Auditor’s Office. Overall, attention to compliance, insurance, and clear deliverables is essential for successful contracting in this sector.