Need a Commercial Services / Cleaning Services Contract in Virginia? AroundWire Can Help

In Virginia, contracts for commercial cleaning services, whether with public agencies or private entities, typically require clear scope-of-work definitions, including service frequency, areas to be cleaned, and performance standards. Contractors must comply with state and local licensing requirements, such as business registration and, for certain jurisdictions, janitorial service licenses. Background checks for on-site personnel are often mandated, especially for contracts involving government buildings, schools, or healthcare facilities. The Virginia Public Procurement Act governs public contracts, emphasizing competitive bidding and transparency. Insurance obligations commonly include general liability coverage (often $1 million minimum), workers’ compensation, and, in some cases, janitorial bonds. Contracts usually include indemnification clauses favoring the client, with risk allocation provisions for property damage or theft. Payment terms are often net 30 days, but the Virginia Prompt Payment Act applies for public contracts, requiring payment within 45 days unless otherwise specified. Prevailing wage laws do not generally apply except for certain local government projects. Dispute resolution typically begins with negotiation or mediation, with litigation as a last resort; some contracts specify venue in Virginia courts. Environmental and safety regulations, such as OSHA standards and proper disposal of cleaning chemicals, must be followed. Subcontracting may require prior written approval. Overall, Virginia cleaning service contracts emphasize regulatory compliance, robust insurance, clear deliverables, and risk mitigation.