Need a Commercial Services / Cleaning Services Contract in New York? AroundWire Can Help

In New York, contracts for commercial cleaning services typically require detailed scopes of work specifying service frequency, cleaning standards, and responsibilities for supplies and equipment. Contractors must comply with state and local labor laws, including prevailing wage requirements for public contracts under New York Labor Law Article 9, and must adhere to OSHA safety standards. Licensing is generally not required for basic cleaning, but specialized services (e.g., hazardous materials, healthcare facilities) may require additional certifications or registrations. Insurance obligations are significant: contractors are expected to maintain general liability and workers’ compensation insurance, and sometimes umbrella coverage, with client entities named as additional insureds. Background checks and proof of legal work status for employees are often stipulated, especially in sensitive environments. Contracts usually specify net-30 or net-45 payment terms, with provisions for retainage or penalties for non-performance. Dispute resolution typically favors negotiation and mediation before litigation, and New York law is the standard governing law. Risk factors include potential liability for property damage, workplace injuries, and noncompliance with wage or safety laws. Many contracts reference New York City or state-specific statutes, such as the NYC Fair Workweek Law, and require adherence to anti-discrimination and equal opportunity rules. Overall, strong documentation, compliance with labor and insurance requirements, and clear service deliverables are key to successful contracting in this sector.