Need a Commercial Services / Cleaning Services / Office Cleaning Contract in Pennsylvania? AroundWire Can Help

In Pennsylvania, contracts for commercial office cleaning services typically require clear delineation of scope (areas, frequency, and types of cleaning), service standards, and staffing expectations. Contractors must comply with all applicable state and local health, safety, and environmental regulations, including OSHA standards and, where relevant, local ordinances on chemical use and waste disposal. While Pennsylvania does not mandate a state-issued janitorial license, businesses must register with the state, possess a valid business license, and ensure all employees are authorized to work in the U.S. Background checks and proper training documentation are often required, especially when servicing government buildings. Insurance obligations are standard: general liability (typically $1 million per occurrence), workers’ compensation, and, for larger contracts, umbrella or excess liability coverage. Prevailing wage requirements may apply on public contracts under the Pennsylvania Prevailing Wage Act. Payment terms are commonly net 30 or net 45 days, with retainage or penalty clauses for non-performance. Contracts generally specify procedures for dispute resolution, favoring negotiation or mediation before litigation; Pennsylvania courts are the default venue. Risk factors include potential liability for property damage, workplace injuries, or non-compliance with labor laws. Many contracts reference the Pennsylvania Contractor and Subcontractor Payment Act, which governs prompt payment and remedies for non-payment. Overall, detailed documentation, robust insurance, and adherence to regulatory and labor standards are crucial for compliance and contract performance in this sector.