Need a Commercial Services / Cleaning Services / Office Cleaning Contract in New York? AroundWire Can Help

In New York, contracts for commercial office cleaning services typically require detailed scopes of work, including frequency, areas to be serviced, and specific cleaning standards (often referencing OSHA and EPA guidelines). Providers must comply with state labor laws, including prevailing wage requirements under New York State Labor Law Article 9 for public projects, and adhere to the Wage Theft Prevention Act for all employees. Contractors are generally required to hold a valid business license, and in New York City, a Home Improvement Contractor License may be necessary if certain services are included. Insurance is a key requirement: general liability (commonly $1 million per occurrence), workers’ compensation, and disability insurance are standard. Many contracts stipulate background checks for on-site personnel due to security concerns. Payment terms typically range from net 30 to net 60 days, with retainage or performance-based payments possible in larger contracts. Indemnification and hold harmless clauses are common, as are requirements for proof of insurance and bonding, especially for government or large institutional clients. Dispute resolution often favors mediation or arbitration before litigation, reflecting New York’s preference for efficient settlement of commercial disputes. Contracts may also include termination-for-convenience clauses and require adherence to local environmental regulations, such as proper disposal of cleaning chemicals under DEC guidelines. Overall, documentation, compliance, and risk management are emphasized in New York cleaning service contracts.