Need a Travel Planning And Consultation Contract in West Virginia? AroundWire Can Help

In West Virginia, contracts for Travel Planning and Consultation services—often procured by state agencies or public institutions—are governed by state procurement statutes (notably W. Va. Code §5A and associated purchasing rules). Contracts typically require vendors to register with the West Virginia Purchasing Division and, if applicable, hold a valid business license. Depending on the nature of travel services (e.g., booking travel, handling funds), additional certifications such as ARC or IATA accreditation may be required. Contracts generally mandate compliance with state and federal travel regulations, including adherence to per diem rates, travel policies, and anti-fraud provisions. Insurance requirements are standard, with general liability coverage (often $1 million per occurrence) and, if staff are involved, workers’ compensation. Payment terms are commonly net 30 days from receipt of invoice, but may be subject to state prompt payment laws. Risk allocation provisions often address data privacy, especially when handling personal traveler information, and require indemnification clauses to protect the state from third-party claims. Dispute resolution typically favors negotiation and, if unresolved, venue in West Virginia courts. Prevailing wage and diversity requirements are less common in this category but may apply for large or federally funded projects. Contractors should note that state contracts often include audit rights and require detailed record-keeping for compliance verification.