Need a Travel Planning And Consultation Contract in Virginia? AroundWire Can Help

In Virginia, contracts for "Travel Planning and Consultation" services—whether for public agencies or private entities—typically specify clear scopes of work, deliverables, and performance standards, including timelines for itinerary development, booking, and ongoing support. State procurement rules require vendors to comply with the Virginia Public Procurement Act (VPPA) for public contracts, emphasizing open competition, non-discrimination, and transparency. Legal requirements often include registration with the State Corporation Commission and, for agencies serving the public, adherence to the Virginia Consumer Protection Act, which covers fair business practices and disclosures. While no specific state-issued license is mandated solely for travel consultants, agencies may need to maintain business licenses in their localities and, if handling funds or travel insurance, comply with relevant financial regulations. Contracts commonly require general liability insurance, with public sector agreements mandating minimum coverage amounts and naming the state or contracting agency as additional insured. Indemnification clauses are standard, shifting liability for errors, omissions, or compliance failures to the contractor. Payment terms usually specify net-30 or net-45 days, with clear invoicing requirements. Risk mitigation measures include confidentiality agreements and cybersecurity provisions if client data is handled. Dispute resolution typically favors negotiation and mediation before litigation, consistent with Virginia’s preference for alternative dispute resolution. Notably, all contracts must comply with state and federal anti-discrimination laws and may include provisions related to minority-owned or small business participation depending on the agency’s procurement goals.