Need a Travel Planning And Consultation Contract in Texas? AroundWire Can Help

In Texas, contracts for Travel Planning and Consultation services—whether for state agencies, educational institutions, or local governments—typically emphasize clear definitions of scope, deliverables, and performance standards. Vendors are often required to register with the Texas Comptroller and may need to demonstrate compliance with laws such as the Texas Travel Management Program, particularly if serving public sector clients. While no specific state licensing is mandated solely for travel consultants, agencies must ensure compliance with general business registration and, if booking travel, adherence to seller-of-travel laws where applicable. Insurance requirements usually include general liability and, for larger contracts, errors and omissions coverage; minimum limits are often specified within solicitation documents. Contracts generally require vendors to indemnify the state against claims arising from their services. Payment terms are governed by the Texas Prompt Payment Act, mandating payment within 30 days of invoice approval, with interest accruing on late payments. Risk factors include data privacy (especially when handling personal travel information), compliance with anti-kickback statutes, and adherence to state travel policies. Dispute resolution typically favors negotiation and mediation before litigation, and contracts may specify venue in Travis County courts. Texas procurement norms also require adherence to anti-discrimination statutes and, for larger contracts, may involve reporting on historically underutilized business (HUB) subcontracting.