Need a Travel Planning And Consultation Contract in Arkansas? AroundWire Can Help

In Arkansas, contracts for Travel Planning and Consultation services—whether for state agencies, educational institutions, or local governments—are typically governed by the Arkansas Procurement Law (A.C.A. § 19-11-201 et seq.) and related state procurement regulations. Key contract features include clear scope of services, mandatory adherence to state travel policies, and requirements for vendor registration with the Arkansas Secretary of State. Providers may need to demonstrate relevant licensing, such as a travel agency license if selling travel services, and may be required to maintain certifications (e.g., ARC, IATA) depending on the services offered. Contracts usually stipulate minimum insurance coverages, including general liability and, if handling funds, errors and omissions insurance. Payment terms often follow Net 30 days from invoice approval, with late payments subject to state interest penalties. Risk factors addressed in contracts include data security, particularly if handling personal or financial traveler information, and indemnification clauses protecting the state from third-party claims. Arkansas typically prefers dispute resolution through negotiation, escalating to the Arkansas State Claims Commission if necessary, rather than arbitration. Additionally, contracts must contain non-discrimination and equal opportunity provisions, and may be subject to audit by the state. Contractors should be aware of restrictions on gifts and gratuities to state employees and ensure compliance with all applicable state ethics laws.