Need a Travel Planning And Consultation Contract in Arizona? AroundWire Can Help

In Arizona, contracts for Travel Planning and Consultation services—whether for state agencies or private sector clients—typically specify clear scopes of work, deliverable timelines, and detailed fee structures, often requiring itemized invoicing and adherence to per diem rates set by the Arizona Department of Administration (ADOA) for public contracts. Vendors must comply with the Arizona Procurement Code (A.R.S. Title 41, Chapter 23) for state contracts, which mandates competitive bidding and may require registration on the Arizona Procurement Portal. There are no specific statewide licensing requirements for travel consultants, but agencies often require evidence of business registration and, where applicable, membership in recognized travel industry associations (e.g., ASTA). Contracts generally require general liability insurance, with minimum coverage amounts specified by the state (often $1 million per occurrence), and may also require professional liability or errors and omissions coverage. Indemnification clauses in Arizona must comply with constitutional prohibitions against open-ended indemnities by public entities (A.R.S. § 35-154). Payment terms commonly include net 30 days, with late payment penalties governed by state law. Dispute resolution provisions often favor negotiation or mediation before litigation, with venue stipulated in Arizona courts. Data privacy and confidentiality clauses are standard, especially for contracts involving personally identifiable information. Contractors should be aware of anti-discrimination requirements and equal opportunity clauses in state contracts, as well as the prevailing wage statutes where applicable.