Need a Events And Special Occasions Contract in Virginia? AroundWire Can Help

In Virginia, contracts for "Events and Special Occasions" services—covering event planning, catering, equipment rental, and related activities—typically emphasize clear scopes of work, deliverable timelines, and detailed pricing structures, often with milestone or phased payments. State procurement rules, particularly the Virginia Public Procurement Act (VPPA), apply to public entities and require competitive bidding, non-discrimination clauses, and transparency in vendor selection. Contractors must comply with state and local business licensing requirements, and food/beverage providers need valid health department permits. Insurance obligations are significant: general liability coverage is standard, with additional insured endorsements often required by clients; higher-risk events may also require workers’ compensation and liquor liability insurance. Contracts routinely include force majeure clauses, reflecting weather-related and other unforeseen disruptions common to event work. Indemnity provisions are typical, allocating risk for property damage or injury. Virginia law favors mediation or arbitration before litigation for dispute resolution, and contracts often specify venue and governing law within the Commonwealth. Payment terms usually range from net 30 to 60 days, with deposits commonly required upfront; public entities may be subject to Prompt Payment statutes. Finally, adherence to the Americans with Disabilities Act (ADA) and local fire and safety codes is mandatory, influencing venue and service requirements.