Need a Events And Special Occasions Contract in North Carolina? AroundWire Can Help

In North Carolina, contracts for “Events and Special Occasions” services—covering event planning, catering, audiovisual support, venue rental, and related logistics—typically require clear statements of deliverables, timelines, and cancellation terms. State procurement regulations often require competitive bidding for public sector events above certain thresholds, with vendor registration on the North Carolina eProcurement system. Licensure is essential for specific services: caterers must hold current food service permits from county health departments, and alcohol service requires proper ABC (Alcoholic Beverage Control) permits. Contracts routinely mandate proof of general liability insurance (commonly $1 million per occurrence), with additional insured endorsements for public entities; workers’ compensation coverage is also standard if staff are provided. Indemnification clauses are prevalent, allocating liability for property damage or personal injury. Payment terms usually follow Net 30 from invoice approval, with public entities prohibited from prepaying for services. Force majeure provisions are important due to weather-related risks. North Carolina law favors mediation or arbitration for dispute resolution but allows litigation as a last resort; contracts frequently specify venue and governing law as North Carolina. ADA compliance for accessibility is mandatory. Finally, state and local statutes may restrict certain event activities (e.g., noise ordinances, fire code occupancy limits), so contracts often require compliance with all applicable laws and permit acquisition as a condition of performance.