Need a Events And Special Occasions Contract in Texas? AroundWire Can Help

In Texas, contracts for "Events and Special Occasions" services—covering event planning, catering, equipment rental, and related activities—are typically governed by clear scopes of work, detailed deliverables, and explicit timelines. State procurement regulations require that vendors comply with Texas Business and Commerce Code provisions, including those addressing deceptive trade practices and fair bidding. Local health and safety ordinances are especially relevant for food service and public gatherings, necessitating appropriate permits from county or municipal authorities, as well as food handler certifications for catering staff. Insurance requirements are standard, with contractors generally expected to carry commercial general liability insurance (often $1 million per occurrence), workers’ compensation (where applicable), and, for alcohol service, liquor liability coverage. Indemnification clauses favoring the contracting entity are common, and risk allocation is carefully addressed to cover property damage, personal injury, and event cancellation. Payment terms usually stipulate partial upfront deposits (often 20–50%), with final balances due upon completion; Texas law prohibits unreasonable payment delays and allows for prompt payment claims under Chapter 2251 of the Texas Government Code for public contracts. Dispute resolution typically favors mediation or arbitration before litigation, in accordance with Texas Civil Practice and Remedies Code. Additionally, contracts may include force majeure provisions, reflecting Texas’s exposure to severe weather events. Compliance with the Texas Open Meetings Act may be required for public-sector events.