Need a Events And Special Occasions Contract in Louisiana? AroundWire Can Help

In Louisiana, contracts for “Events and Special Occasions” services—covering event planning, catering, venue management, and related logistics—are shaped by both state procurement law and local ordinances. Standard contracts typically require clear scopes of work, detailed deliverables, and defined timelines. State law (including the Louisiana Public Bid Law, where public funds are involved) may mandate competitive bidding for larger contracts. Providers must hold appropriate state and local business licenses; specific activities, such as food service or alcohol distribution, require permits from the Louisiana Department of Health and the Office of Alcohol and Tobacco Control, respectively. Insurance is a key contractual requirement: general liability coverage is standard, with additional endorsements (e.g., liquor liability) often required for events serving alcohol. Indemnification clauses protecting the client from third-party claims are common. Payment terms usually specify milestone or completion-based payments, with public entities favoring net 30-day terms. Contracts often address cancellation and force majeure, given Louisiana’s hurricane risk. Dispute resolution provisions typically prefer mediation or arbitration before litigation, reflecting local court backlogs. Compliance with the Louisiana Equal Opportunity Employment Act and, for state contracts, non-discrimination clauses are mandatory. Contractors should also be aware of local sales tax collection and remittance obligations. Overall, contracts in this category emphasize regulatory compliance, risk mitigation, and detailed service specifications to safeguard all parties.