Need a Events And Special Occasions Contract in Arkansas? AroundWire Can Help

In Arkansas, contracts for "Events and Special Occasions" services—covering event planning, catering, venue management, and similar offerings—typically emphasize clear scopes of work, defined deliverables, and detailed timelines. State procurement policy requires adherence to Arkansas Code Title 19, which mandates fair and open competition for public-sector events, including compliance with bidding thresholds and vendor registration on the Arkansas Procurement System. Licensing requirements may include local business licenses, health permits for food service, and, where alcohol is served, compliance with Arkansas Alcoholic Beverage Control Division rules. Insurance is a standard requirement: general liability insurance, and, if applicable, workers’ compensation and liquor liability coverage. Contractual risk factors addressed often include indemnification clauses, cancellation policies (with specified notice periods and fee schedules), and force majeure provisions. Payment terms for state contracts generally follow Arkansas’s Prompt Payment Act, requiring payment within 45 days of invoice approval, though private contracts may negotiate different terms. Dispute resolution clauses commonly favor mediation or arbitration before litigation, reflecting state preferences for cost-effective conflict management. Contractors should also be mindful of anti-discrimination requirements and accessibility standards under both state and federal law. Finally, when serving public entities, contractors must comply with state ethics laws, conflict-of-interest provisions, and, where relevant, prevailing wage statutes for event labor.