Need a Commercial Services Contract in West Virginia? AroundWire Can Help

In West Virginia, contracts for Commercial Services—such as janitorial, landscaping, facility management, and maintenance—are typically governed by both state procurement statutes and relevant local ordinances. Contractors must comply with the West Virginia Code, particularly Title 5A (Department of Administration), which outlines public contracting requirements. State agencies and many local entities require vendors to register with the West Virginia Purchasing Division and, where applicable, hold a valid business license and specialized certifications (for example, pest control or HVAC services). Prevailing wage laws may apply to certain public projects. Insurance obligations are a central contract feature; general liability and workers’ compensation coverage are standard, often with specified minimums and requirements to list the state or agency as an additional insured. Background checks and E-Verify compliance are frequently required for personnel working on-site, especially in sensitive environments. Contracts often include detailed scope-of-work and performance standards, with penalties for non-performance or delays. Payment terms usually follow Net 30 or Net 45 schedules, and retainage may be withheld until satisfactory completion. West Virginia favors dispute resolution through negotiation or mediation before litigation, and contracts will specify the state's venue and choice of law. Risk factors include strict change order procedures and heightened scrutiny of subcontractor use. Compliance with the West Virginia Freedom of Information Act (FOIA) is also typical, affecting confidentiality provisions.