Need a Commercial Services / Cleaning Services / Office Cleaning Contract in Virginia? AroundWire Can Help

In Virginia, contracts for commercial office cleaning services typically outline detailed scopes of work, including frequency of service, specific cleaning tasks, and quality standards. Service providers must comply with Virginia state labor laws, including wage and hour regulations, and adhere to OSHA safety standards for janitorial work. While the state does not require a specific janitorial license, most localities mandate a business license, and some may require additional permits for cleaning activities. Contractors are generally required to carry commercial general liability insurance (commonly with $1 million per occurrence limits), workers’ compensation coverage, and, in some cases, surety bonds. Background checks for on-site personnel are often stipulated, especially for contracts involving government or sensitive facilities. Contracts usually include provisions for periodic inspections, performance benchmarks, and remedies for substandard work, such as withholding payment or termination for cause. Payment terms in Virginia commonly range from net 30 to net 45 days after invoice approval. Dispute resolution clauses often favor negotiation and mediation before litigation, and contracts may specify venue within the state. Virginia’s procurement statutes, particularly the Virginia Public Procurement Act (VPPA), apply to public sector contracts and require competitive bidding, nondiscrimination clauses, and prompt payment to subcontractors. Contractors should be aware of prevailing wage requirements on some public contracts and ensure compliance with all environmental regulations regarding cleaning chemicals and waste disposal.