Need a Events And Special Occasions Contract in Utah? AroundWire Can Help

In Utah, contracts for "Events and Special Occasions" services—covering event planning, catering, audiovisual, venues, and associated logistics—typically require clear scope definitions, detailed deliverables, and timelines. State procurement policies, especially for public entities, mandate competitive bidding for larger contracts and require compliance with the Utah Procurement Code (Title 63G, Chapter 6a). Licensure is essential: vendors must hold a valid Utah business license, and specialty services (such as food catering or alcohol service) require additional permits from the Utah Department of Health or the Department of Alcoholic Beverage Services. Contracts often stipulate minimum general liability insurance (commonly $1–2 million per occurrence), with public clients frequently requiring certificates of insurance naming them as additional insureds. Indemnification clauses are standard, shifting liability for damages or injuries to the contractor. Payment terms typically follow net 30 days upon invoice approval, though public contracts may be subject to the Utah Prompt Payment Act. Risk factors addressed include cancellation policies, force majeure clauses, and provisions for event rescheduling. Dispute resolution often favors mediation or arbitration before litigation, in accordance with Utah law. Contracting with state or local government may invoke additional requirements such as E-Verify compliance, restrictions on subcontracting, and adherence to accessibility standards under the Americans with Disabilities Act (ADA).