Need a Events And Special Occasions Contract in Arizona? AroundWire Can Help

In Arizona, contracts for "Events and Special Occasions" services—covering event planning, catering, rentals, venue management, and related services—typically include clear scopes of work, detailed deliverables, and firm timelines. State procurement practices often require written agreements, especially for government or public institution events. Vendors must comply with Arizona Revised Statutes (ARS), particularly those addressing public procurement (ARS Title 41, Chapter 23), and may be subject to additional municipal ordinances depending on the location of the event. Licensing is essential: catering requires food service permits from county health departments, alcohol service mandates appropriate Arizona Department of Liquor Licenses, and venue operators may need occupancy or special use permits. Insurance is a key factor; contracts generally require vendors to carry general liability insurance (often $1 million per occurrence), with the client or venue named as additional insured, and may specify workers’ compensation coverage if staff are involved. Payment terms commonly involve deposits (10-50%) with the balance due pre-event or upon completion, and clear cancellation and refund policies are standard. Risk mitigation clauses address force majeure, property damage, and personal injury. Dispute resolution in Arizona favors mediation or arbitration over litigation, and contracts may designate Maricopa County or the event’s locale as the venue for legal matters. Adherence to the Arizona Procurement Code and clear indemnification provisions are standard in public sector contracts.