Need a Events And Special Occasions Contract in Florida? AroundWire Can Help

In Florida, contracts for "Events and Special Occasions" services—such as event planning, catering, venue rental, and related support—are governed by both general state contract law and specific local ordinances, depending on the event location. Key contract features typically include clear scope of services, detailed deliverables, and defined timelines. Legal requirements often mandate that vendors possess appropriate business licenses and, where applicable, specialized permits (e.g., for food service, alcohol sales, or public assembly), with compliance subject to local county or municipal regulations. Insurance obligations are stringent: vendors are usually required to carry general liability insurance (often with $1 million per occurrence minimum), workers’ compensation (if employing staff), and, for certain activities, liquor liability or additional riders. Contracts frequently specify risk allocation, including indemnification clauses favoring the contracting party, and may require proof of insurance naming the client as additional insured. Payment terms in Florida commonly involve deposits (often non-refundable) and milestone or final payments tied to event completion, with clear cancellation and refund policies to mitigate financial risk. Dispute resolution provisions often favor mediation or arbitration before litigation, reflecting local judicial preferences for alternative dispute resolution. Additionally, compliance with the Florida Deceptive and Unfair Trade Practices Act (FDUTPA) is expected, and public-sector contracts may incorporate Sunshine Law requirements for transparency. Prevailing wage or diversity requirements may apply for public events.