Need a Travel Planning And Consultation Contract in Washington? AroundWire Can Help

In Washington State, contracts for Travel Planning and Consultation services—whether for government agencies or private entities—typically require clear scopes of work detailing deliverables such as itinerary development, booking management, and consultation hours. State procurement rules mandate compliance with Washington Administrative Code (WAC) and Revised Code of Washington (RCW) provisions, particularly regarding public contracting (e.g., RCW 39.26 for state procurement). Vendors must register with the Washington State Department of Revenue and may need a business license; if handling travel bookings, additional industry certifications (such as ARC or IATA accreditation) may be required. Contracts often include strict data privacy and confidentiality clauses, especially for handling client personal or financial information, in line with state privacy laws. Insurance requirements are standard: contractors are generally expected to maintain commercial general liability insurance and, if applicable, professional liability coverage, with minimum limits specified by the procuring agency or client. Indemnification clauses commonly require contractors to hold the client harmless against third-party claims. Payment terms typically range from net 30 to net 45 days, and retainage is rare but may be specified for larger or ongoing engagements. Dispute resolution preferences in Washington often favor mediation or arbitration before litigation, per local norms. Lastly, public contracts may include non-discrimination, accessibility, and records retention provisions in accordance with state law.