Need a Photography Services Contract in New York? AroundWire Can Help

In New York, contracts for photography services—whether for government agencies, educational institutions, or private sector clients—typically require detailed scopes of work specifying deliverables, usage rights, and delivery timelines. New York State does not mandate a specific photography license; however, contractors must comply with general business registration requirements and, if employing staff, relevant labor laws. Contracts often stipulate that photographers carry general liability insurance (commonly $1 million per occurrence) and, if applicable, workers’ compensation coverage. Intellectual property terms are critical, with state and municipal contracts often requiring that all photographs be considered “work for hire,” transferring copyright to the client, or granting broad usage rights. Data privacy and model release clauses may be required, especially when photographing individuals in sensitive contexts. Payment terms typically involve net 30 or 45 days, but public entities may be subject to the New York State Prompt Payment Act, which governs payment timing and interest on late payments. Indemnification clauses are standard, requiring the contractor to hold the client harmless against third-party claims. Dispute resolution usually favors negotiation or mediation before litigation, and New York law is the default governing law for contracts executed in the state. Prevailing wage requirements may apply if the contract is with a public entity and the work is performed in connection with a public works project.